When networking for our business there’s nothing more important than communicating our message well!
Of course what we have to say is also critical, but if the listner isn’t listening then the content really doesn’t matter.
9 Tips for Achieving Better Business Communication!
1. Show appreciation for your counterparts time
Prior to getting into the meat of your conversation, be sure to express your thanks for the other individual’s time. Time is an extremely precious resource, and it important to be respectful and considerate of that. Also, complement or recognize any positive contribution they are making. Appreciation and praise can go a long way towards building good rapport.
Connect on a personal level if possible. Look for places where interests overlap if any exist. Even in a professional situation, there may be some personal interests in common, hobbies, sports, children, etc. Take care to avoid such controversial topics as political leanings or religious beliefs. A real sense of connection makes a difference in the tone and outcome of the current conversation and most likely future communications as well.
3. Stay positive
Maintaining a positive attitude is crucial to productive communications. Be constructive rather than negative or complaining. People shut down, effectively ending any real communication when they feel attacked or criticized. Be encouraging and kind even when expressing concerns or displeasure.
4. Watch tone
While it’s sometimes necessary to be assertive in order to make your point, don’t be aggressive. There is a fine line between the two. Try not to cross it. An adversarial tone is not in any way productive. Be confident and direct, while still adopting a calm, cooperative tone.
5. Focus on the result
It’s important to figure out what result you are after before you start the conversation. Knowing your objective helps you to direct the conversation and to remain on point. What are you hoping to accomplish? Are you trying to give help, resolve a conflict, or collaborate on a project or issue? Are you seeking advice or trying to influence behavior? Your desired outcome helps to determine the flow of communication.
Eye contact is crucial. Be polite and don’t interrupt. No one likes being interrupted and though it’s natural to want to rush in to make your point, it’s very disrespectful of the other person’s thoughts. Try to understand the other person’s perspective. Maintain an open mind. Learning how to value different viewpoints can be an important communication tool.
7. Notice non-verbal cues
Watch body language. Lack of eye contact, distraction, or fidgeting are often signs of restlessness or impatience. Yawning or sighing are usually signs of mental or physical fatigue. When you notice these types of non-verbal signals, it’s a sign that this conversation is not going to be a productive one. Quickly wrap up the conversation, postpone the conversation, or inquire about the discomfort if your relationship allows.
8. Request feedback
Confirm that you have a mutual understanding of what’s being communicated. We often think that we’ve reached a resolution and come to an understanding, only to find out that we have completely misunderstood the other person’s thoughts. Ask for input and feedback. This not only confirms that you have successfully communicated; it also makes the other person feel that they have been heard and understood.
Be clear about what actions will be taken and establish accountability. Confirm deadlines, responsibility, and expectations. If relevant, document any agreements in writing. A clear understanding of what is supposed to happen next can help avoid a conflict later on.
Source: Royale Scuderi
At Hallmark Abstract Service our pledge to our clients is to deliver on 100% of what they should expect from a title firm each and every time that they trust us with one of their valuable transactions.
Service, attention to detail, fast turnaround times, going the extra mile in every aspect of the transaction and reasonable pricing on non-policy related fees. These are just some of the things we focus on and that our clients have come to expect from us!
And that’s why we continue to earn our clients business, time and time again!
Call or email us today to set-up an appointment and we will come to your office, learn about the nuances of your practice and explain to you the way that we approach ours!